CRAWFORD PHD COVID-19 INFO

We're still here :)

CAMPUS ACCESS AND STAGED RETURN TO CAMPUS

Staged return to campus

The campus is open to HDR students who have identified a need to work on campus; the opening, however, is subject to strict health and safety guidelines. The following provides further details of our cautious, staged plans to return to the Crawford buildings safely and is in line with CAP protocols. Under direction from the VC, the campus will be open from 2 June 2020 to staff and post-graduate research students who need to work on campus (i.e., staff and students who are unable to work on research-related projects remotely). Crawford PhD students who need to access campus for this reason will need to adhere to strict physical (social) distancing rules and protocols.

The reopening of campus does not signal the return of all of our staff and students to campus immediately for day-to-day activities. This is a staged return, beginning with those who have the greatest need.

Please note the following:

  1. In order to limit movement, you are encouraged to work from home if and where possible.

  2. All PhD students, regardless of whether or not you are in Stanner, must read the COVID-19 Research Guidelines, and then send an email confirming you have read and understood them to megan.poore@anu.edu.au. This includes those of you who are continuing to work from home and those of you who are overseas or interstate. (Note: The Research Guidelines encompass all activities, not just teaching.)

  3. All PhD students are strongly encouraged to undertake the Australian Government’s COVID-19 infection control training. It takes a maximum of 30 minutes, less if you already have a good understanding of the subject matter involved.


For PhD students who intend to work on campus, please note the following, which are part of Crawford's formal risk management plan. Not adhering to these controls means you will be in breach of the conditions of your return, and your access to the building(s) may be revoked.

  • Your individual working arrangements, including times allowed on campus. You have been working with Megan to develop an agreement relating to your working arrangements, including times, locations, and distancing measures. Please refer to individual email communications for the agreement you made for your return to campus. If you are unclear about what hours or arrangements you have agreed to firstly please refer to your emails, and secondly, if you're still not sure, please contact Megan.

  • Physical (social) distancing. When on campus, you must retain a physical distance of 1.5m between each person, and 1 person per 4m2 (2m x 2m) for offices and meeting rooms. There is to be no hand-shaking, hugging, or touching of another person.

  • Movement records. You must keep a daily contact diary/timesheet of hours and locations in order to enable contact tracing in the event of any incident. You may use a template, or you may use your own preferred record-keeping method, such as using a hard copy diary or the federal government's COVIDSafe App. Please do this to ensure the safety of yourself and your colleagues.

  • Kitchens and food sharing. The Stanner kitchens have re-opened. Now, more than ever, we are responsible for stoping the spread of COVID-19 by observing the following IMPORTANT conditions of use, which are in place until further notice:

    • Common room kitchen: Please comply with maximum occupancy limits. Do not change the room configuration.

    • Ground floor kitchen: Please comply with maximum occupancy limits.

    • Microwaves can be used.

    • Fridges can be used.

    • A physical distance of 1.5 metres must be maintained. This is even if you happen to live in the same house, as you don't necessarily share the same office and could expose your office mates to infection.

    • Do not leave food in the fridge overnight: you must take your food home with you.

    • Do not share food, drink, cutlery, or utensils, or the like.

    • You must wipe over all items you have used (e.g., microwave, toaster, bench, fridge handle) with the sanitiser product and single-use cloths provided.

    • Wash your hands thoroughly before and after eating, or at least use the hand sanitiser provided.

    • Observe correct cough and sneeze etiquette.

  • Building access. Don’t forget to bring your ID card to access the buildings. You may only access the buildings once you have confirmed your understanding of the Research Guidelines to the school manager via Megan. See above, numbered point 2.. After-hours access is permitted.

  • Visitors. We are not permitted to have any visitors -- including children -- in the buildings. You are not allowed to host communal activities in the buildings.

  • Cleaning. We encourage you to equip yourself with your own personal protective and hygiene supplies. ANU will provide us with cleaning and personal hygiene supplies, such as hand sanitiser, surface sprays, and disinfectant wipes, but please do not rely on these supplies in the first instance. It is important you have the necessary equipment to protect yourself. You should clean personal items (e.g., pens, sunglasses, mobile phones) with suitable disinfectant or disinfectant wipes before coming to work, and at the start of, during and after work.

  • People classified as ‘at risk’. The University guidelines and standards propose that staff and students who are specifically at risk must exclude themselves from campus until further notice. Staff who are classified as at risk include:

    •     People aged 70 years and over

    •     People aged 65 years and over with chronic medical conditions

    •     People with comprised immune systems

    •     Aboriginal and Torres Strait Islander people over the age of 50 with one or more chronic medical conditions.

      The safety and wellbeing of each member of our Crawford community is our upmost priority during this time. If you fall into one of these categories, or believe you are at risk, and yet feel the need to return to campus, please contact Helen Sullivan or Liza Flanagan to discuss your options further.

Read more from the ANU.

CONTACTING TRACY AND MEGAN

Contacting Tracy

  • Tracy is in her on-campus office on Tuesdays and Thursdays.

  • Email: cap.hdr@anu.edu.au. Please include your uNumber (student number) and a phone number for Tracy to call you on, if she needs to.

  • Phone: 02 6125 8537.

Contacting Megan

  • Megan is working remotely.

  • Drop-in: https://anu.zoom.us/my/meganpoore. See Megan's email signature block for the passcode. [In the old days, you could drop by my office to see if I was around; hey, you can do something similar now! I will open up my Zoom room (I shall call it 'The Parlour') whenever I'm at my desk and 'interruptable'. All you have to do is to head to https://anu.zoom.us/my/meganpoore and shout into your microphone so that I know you're there. It's like making sure you knock loud enough so I can hear you at my office door ...]

  • Email megan.poore@anu.edu.au. Please include your uNumber (student number) and a phone number for Megan to call you on, if she needs to.

  • Phone: 02 6125 4762 (office); 040 191 3638 (mobile)

  • Skype: meg@meganpoore.com (skype name live:meg_2239)

  • WhatsApp: +61 401913638 (for calls and instant messaging/chat)

  • FaceTime: +61 401913638

  • Zoom personal ID: https://anu.zoom.us/my/meganpoore

  • Calendar: Check my calendar for my availability and email me with a time that suits you (IMPORTANT: you need to put the calendar in week view to find a slot where I'm not busy; you will not be able to see all available times unless you put it in week view, which you can select at the top right-hand of the calendar.)

  • Text: Please do not text me unless it is an emergency, or unless I have forgotten that we have a meeting scheduled!

 

IT

The IT desk remains open. If you need IT help, please log a job with the ANU's IT Service Desk. You can also call the IT Service Desk on 02 6125 4321.

Virtual Private Network (VPN)

You can access your ANU-networked files and folders off-campus using a virtual private network (VPN). Please see Accessing your files via the Global Connect VPN on the IT page for instructions on how to do this.

Reverse proxy log-in

This will allow you to access certain ANU systems such as the ANU Library, systems that run Drupal (e.g., the system that allows you to update your profile on the Crawford website), and certain databases.

 

  1. Go to virtual.anu.edu.au

  2. Log in with your ISIS details

  3. Type in the URL of the site you are wanting to use, e.g., https://anulib.anu.edu.au

  4. You should now be able to access that site

 

Remote Desktop Protocol (RDP)
Remote Desktop Protocol (RDP) allows you to access your on-campus PC from home so that you can access things such as the Crawford School Stata licence and ANU networked software such as EViews. See Remote desktop protocol (RDP) access

on the IT page for info on how to access your remote desktop. Any problems, please contact the IT Service Desk and put Megan on the watchlist. Don't forget that you also Access the digital commons computers from off-campus.

Mathematica

Connect to the VPN (see above) using the staff portal: staff-access.anu.edu.au. From there, follow the ANU's Mathematica installation instructions.

SUPERVISION AND RESEARCH CONTINUITY

Supervision will continue, even if only by online communication. All HDR supervisors have been told by the VC that they must discuss with their PhD students how to re-organise students' work schedules, and to help you plan any changes to your research. Supervisors have been provided with a research continuity checklist to guide them through the planning and re-organising process.


You are
encouraged to re-visit any research plans you currently have and consider how they will develop over the next 6 months. Please get in touch with your supervisor to ensure their support for any changes to your plans. Make sure they know about the checklist. Any new plans or re-organisation will need to be documented in case you require additional time extensions on your program. Please see the ANU's Research information page for more details.
 

Please let Megan know if you have any problems getting the supervision you need and she will  investigate. Remember, it might be that your supervisors are themselves struggling with the changed work and home environments.

MILESTONES

TPRs and final oral presentations are still going ahead, via  Zoom. As a show of goodwill and understanding, we have applied extensions to both these milestones for you. Please contact your PhD seminar co-ordinator to schedule your seminar.

There are no blanket extensions to other milestones, so you should assume that current dates still apply for things such as research integrity training, annual plans, annual reports, getting your panel together, etc., but see below for extension to program duration.

PROGRESS

Please make clear, dated notes regarding any disruptions the current COVID-19 pandemic has had on our research. Whilst providing extensions have normally not been a problem for the Crawford School in the past, you would smart to document the impacts the crisis is having on your progress.

That said you are still, where possible, expected to progress your research, which means you need to talk to your supervisor and adjust your plans to accommodate the present circumstances.

EXTENSION OF PROGRAM DURATION

The HDR section on the ANU's Research info page says that if you are within the 4 years of standard program duration your program will be extended for 6 months to 4.5 years. If your candidature falls into this category, your program will automatically be extended by Central: there is no need to submit an application online. Tuition fees associated with this kind of automatic program extension will be waived and you will receive formal notice to this effect in due course. If you are already on a program extension, your fees will not be waived.

If you are already on an extension of program you will need approval from your supervisor to apply for a further extension if you need one. A request for this can be submitted via ISIS by following

    Main Menu > ISIS > Degree Management > Manage My Degree > MMD HDR > Apply

If the change being applied for is retrospective (i.e., the start date for the leave is earlier than 'today's' date), then you will need to contact Tracy at cap.hdr@anu.edu.au.

COURSEWORK

Adjustments to coursework are being handled by the Coursework Degrees team. Please contact Tracy for any matters that she can assist with, such as enrolments.

FIELDWORK AND TRAVEL

We have been in touch with all students listed as having been on fieldwork or travel when the pandemic started and we are working individually with them to determine how to manage their circumstances. This is being done on a case-by-case basis.

For those wishing to conduct fieldwork in Australian states and territories, a series of protocols and guides to assist HDR candidates has been developed. You can apply to recommence fieldwork in all Australian states and territories, subject to the following conditions:

  1. Required research fieldwork protocols are met.

  2. A COVID-19 fieldwork plan has been approved.

  3. Fieldwork must comply with all travel requirements and restrictions applicable at the time.

  4. A WHS risk assessment has been completed and approved.

  5. A travel form and all supporting documentation have been approved in the ANU travel system.


You can find details on these requirements on the dedicated funding, ethics and regulations page. Please speak to your supervisor about fieldwork before submitting an e-Form.

FINANCIAL ASSISTANCE

Please see the ANU's financial assistance page to see if you are eligible for help from ANU.

 

If you are an international ANU student who has been affected by the Australian Government's travel restrictions, you may be eligible for the ANU Travel Restrictions Relief Bursary. Parts of the financial assistance page indicate that the bursary only applies to the mainland China situation, but other parts say that ANU students affected by the travel restrictions still in another country can apply. Also, the Dean, HDR says, "As ANU students, you are eligible for the ANU Travel Restrictions Relief Bursary if your travel has been impacted by Australian Government travel restrictions." The bursary does not appear to be available to domestic students: "This grant is for international ANU students who have been affected by the Australian Government's travel restrictions". 

 

Temporary Crawford HDR home office funding

Crawford HDR Committee has decided to temporarily create a 'home office' Crawford HDR funding category to cover items needed to work from home. Applications in this category will be considered at the committee's regular, bi-monthly meetings only if the campus is officially closed for an extended period and you cannot come in to Stanner. If, however, you have particular needs relating to working from home, contact Megan to discuss your circumstances.

 

The Committee has decided upon the following rules:

  • This funding is available to all currently enrolled students who still have money left to apply for. 

  • Regular milestone requirements are waived for this funding. Students who have not yet had their TPRs or ethics applications approved will be eligible for this funding.

  • You may apply for up to $2,000 out of your possible $7,000 Crawford HDR funding allocation to cover work-from-home-related expenses.

  • You do not need a supervisor's supporting statement or approval, but you must Cc your supervisor into your request when you send it to Tracy.

  • You may request consideration for items such as laptops, computer peripherals (monitors, external hard drives, etc.).

  • You may also request consideration for items such as a chair, desk, light, laptop stand, or similar items related to setting up a home office.

  • Only one of each item will be considered, e.g., you cannot apply for two laptops, or two chairs.

  • If you have purchased home office items since Fri, 20 March, you may submit an application with receipts for consideration.

  • Requests for payment for a home internet connection and/or plan will not be considered.

  • In the interests of public health and our broader social responsibilities to others, it is a condition of this funding that you order any items online and have them delivered to your home address. In other words, you may not go to the shops and buy stuff.


Things to consider

  • This funding will come out of your possible $7,000 maximum amount and will be recorded against it. If you are not sure how much funding you have left, please just submit your application and Tracy will figure it out and will be in touch if needs be.

  • You may have to forgo a future conference or data request or whatever in order to receive this funding. You will have to weigh those things up against potentially receiving funding now. You may consider, instead, applying for the PARSA COVID-19 Emergency grant, if you think you would be eligible.

  • You must still make a clear argument as to why the item(s) would be necessary, and you must still provide a budget with quotes. A single quote will be fine, in this instance.

  • All applications will be carefully scruitinised, as per the committee's usual procedure. Frivolous requests will be rejected.

  • Unfortunately, we cannot fund software as it needs to be placed on an ANU computer and the licence must be owned by the ANU. You may have to pay for and instal office suites such as Microsoft Office yourself if you purchase a computer or laptop, but note, also, that you can access MS Office for free by visiting the ANU Microsoft Office 365 Online Portal. We highly recommend that you instal anti-virus software.

  • Any computer or laptop that you purchase out of these funds will become and remain your own property. As such, the item will not be supported by ANU's IT Services and will not count as an ANU-networked computer. If you want IT asssistance for a computer purchased under this funding, you will have to sort it out yourself.


The application and payment process

  • Please use the funding form to submit your application.

  • You must get any first-round application to Tracy at cap.hdr@anu.edu.au by 12 noon, Tues, 31 March. Next-round applications should be submitted by Wed, 8 April 2020 and will not be considered until 22 April, which is when the HDR Committee is next scheduled to meet. Thereafter, applications in this category will be considered at the committee's regular, bi-monthly meetings only until the university re-opens.

  • As with other funding applications, electronic lodgement is fine.

  • Sending the application from your ANU email account will suffice in terms of your signature.

  • Send Tracy one (1) PDF document only. Please put all of your application, quotes, supporting documentation, whatever into one (1) PDF document.

  • We aim to get you an outcome for first-round applications by Friday, 3 April.

  • Please make sure that your bank account details have been entered into ISIS.  Go to the ISIS home page > click on the compass icon in the top-left corner > Navigator > ISIS > Account details > Bank details.

Download the funding form

PARSA COVID-19 Emergency grant

The COVID-19 Emergency Grant aims to provide financial assistance to currently enrolled postgraduate student(s) who are experiencing financial hardship due to the COVID-19 restrictions and government recommendations. Financial assistance is available to help students to meet the costs of living and current studying requirements during the COVID-19 situation.

Students whose CEG applications are successful may receive up to $2500 from PARSA to assist with the financial hardship.
 

More info

SCHOLARSHIPS AND FEES

If you are on one of the following scholarships, and have not yet applied for an extension, the ANU will automatically approve scholarship extensions from 3 years to 3.5 years

  • Australian Governent Research Training program Scholarship (AGRTP)

  • Australian Government Research Training program Scholarship (International) (AGRTP - International)

  • University Research Scholarship (URS) 

  • ANU HDR Fee Remission Merit Scholarship

If, now or in the future, you require a further extension after 3.5 years (up to 6 months or 4 years in total) please contact the Graduate Research Office (hdr.candidature@anu.edu.au). You will need to outline the nature of the interruption to your candidature that requires extension beyond 3.5 years and, in some circumstances, this may be considered. You will need to demonstrate a severe disruption to your research, e.g., unable to conduct fieldwork, unable to access your lab, etc.

If you are on any other scholarship provided through the University, or on an external scholarship you should contact your supervisor/sponsor or College HDR Administrator in the first instance to discuss possible options and protocols in place. If you need support to do this please contact GRO (hdr.candidature@anu.edu.au)

ETHICS APPLICATIONS AND VARIATIONS

Whilst research activity on campus has been reduced, regulatory requirements must still be met in regards to ethics protocols. As part of your research planning and re-scoping, consideration must be given to the overall ethics position, regardless of whether the activity is continuing - remotely or on campus - or has been paused.

 

More info

ACADEMIC AND RESEARCH SKILLS CONSULTATIONS

You can still book in with Megan for a consultation on your text or other matters. Just send her and email, she'll set up a time, and you can do the consult by phone Zoom, WhatsApp, Skype or whatever.

 
 
 
 
 
 
 
 
 
 
 
 
 
 

COMMUNICATING YOUR COVID-19 RESEARCH

There is currently an extremely high demand for academic experts to provide analysis, policy alternatives and public explanation around every aspect of the impacts of COVID-19. For this reason, it is important that your researcher profile be visible through online channels and media, and that your online presence put forward how your research could:

  • Contribute to understanding the current situation

  • Predict or mitigate the impacts of the pandemic

  • Help rebuild or improve social economy, trade, welfare, and health systems, and positively impact the environment, once this is over        


Depending on the your role in the wider context of Crawford’s COVID-19 response and whether the impact of your work would be improved through media visibility, you should consider using the following channels.

 1. The Crawford Covid-19 experts website
Crawford's online researcher profiles present a wealth of expertise and institutional knowledge, but do so without a contextual narrative relating to how your work contributes to understanding the current pandemic. For this reason, the School is currently creating a page on the Crawford main website that will be dedicated to presenting COVID-19-related analysis, editorials, articles, and links to further channels.

To have your work included on this site please email a short (approx. 150 to 200 words) statement to crawford@anu.edu.au that lays out how your research fits into the context of COVID-19. Be sure to present the relevance of your academic expertise in a succinct and persuasive way. Please bear in mind that this copy may be edited to ensure its format is relatively standardised with others.

2. The SCAPA media registry – COVID-19 List
ANU's SCAPA (Strategic Communications and Public Affairs) unit is currently compiling a list of academic experts to whom media interest can be directed in a fast, responsive way. If you are willing to be listed on the media list for COVID-19 inquiries, please email your contact details and your Crawford experts website statement (see 1, above) to crawford@anu.edu.au.

 

More generally you should also consider adding your other expertise to the main SCAPA registry.

3. The Academy of Humanities Registry
We have received the following request for experts to register their interest to take part in research collaborations, expert panels and government research projects, through the national COVID-19 Expert Database.

 

PUBLIC HEALTH MEASURES

 

HEALTH AND WELLBEING

Feel free to chat with Megan if you are feeling stressed, anxious, confused, uncertain, worried, sick, worried-sick, or all of the above!

The ANU Community Wellbeing Team provides advice regarding the current public health measures in place including the need to attend a doctor or a testing clinic; information on current travel restrictions and assistance with changing travel plans; support to establish and maintain self-isolation (when required); practical, logistical support for self-isolation to members of the community with limited outside support; help with accessing assistance and support. You can contact the team by email at CommunityWellbeing@anu.edu.au, by calling +61 2 6125 3346 (option 1) during business hours, or by calling ANU Security outside of business hours. 

And don't forget to link in to other resources:

See a list of all of ANU's Health, safety & wellbeing services

Other useful resources

 

WORKING SAFELY FROM HOME

Use the following resources to make sure your workstation is properly set up and that you take care of your general health and well-being.

Megan is a health and safety representative (HSR) and an occupational strains liaison officer (OSLO). Please contact her if you want to book a time to go over your set-up for your home-based workstation.

 

CRAWFORD PhD STUDENTS WHATSAPP GROUP

Your Crawford PhD student reps have opened a Whatsapp group chat to stay connected while physically distancing. They suggest you use it in many ways, including but not limited to:

  • Sharing information and ideas 

  • Sharing experience on how to work effectively from home

  • Feeling connected and supported

  • Collecting feedback on measures taken by the university to support remote work and research

  • Identify activities you can do together

 

Note that you can download the WhatsApp app to your computer, so you don't have to always type on your phone.
 

Please join the group!

 

ANU LIBRARY

 

CartoGIS

The CartoGIS Services team continues to offer its usual range of mapping, visualisation, and GIS consultation services, which are free for staff and HDR students in the ANU College of Asia and the Pacific. They are in the process of developing an Online Introduction to GIS course, and will provide more information on this course in due course. The team's phones have been forwarded to our mobiles and we are available for consultation via Zoom.

Please don’t hesitate to contact them with any queries: cap.cartogis@anu.edu.au or +61 2 6125 2230.

 

 

WRITING GROUPS

Shut Up and Write

There are various Shut Up and Write groups that you can hook into over the shut-down period. There is an 'unofficial' group (Crawford-led) that normally runs daily SU&W sessions

  • Evening sessions (5-10pm) on weeknights

  • Day sessions (10am-5pm) on Saturdays and Sundays

 

Zoom via https://anu.zoom.us/j/892464107, meeting ID: 892 464 107. The fifty-minute Pomodoros start on the hour, each followed by a 10-minute break. The lunch break is from 12.30-1pm. Pop in and out whenever you want. Contact Paul.Amores@anu.edu.au for more info, or simply add your name to the list to get updates.


This is in addition to the PARSA sessions on Tuesdays, and the Researcher Development team sessions on Mondays and Wednesdays.

Informal, student-led Crawford PhD public policy writing workshop
This will be a small student-led writing workshop for public policy PhD researchers who are working mostly with qualitative methods (quantitative is OK, too) and who are interested in (i) workshopping their thesis drafts and (ii) enriching their PhD journey by learning about other students’ research.

The workshops will take place online for now. Each workshop session will be dedicated to questions, comments, and discussing ways to improve each other’s thesis drafts. Ideally, a 3-5 page draft will be circulated to each other a week before each workshop session at an agreed upon time/day. Please feel free to email stefanie.kam@anu.edu.au if you are interested in the idea or would like to be part of this initiative.

 

ANU's COVID-19 PORTAL

ANU's COVID-19 advice page is a portal to ANU's other COVID-19 pages and includes info on wellbeing, working from home, research information, financial assistance, community support and more.

©2018 by Crawford PhD