CRAWFORD PHD COVID-19 INFO

We're still here :)

CONTACTING TRACY AND MEGAN

Tracy and Megan are working from home until further notice. We are, however, still contactable (unless we get sick!).

 

Contacting Tracy

  • Office hours: 9 am - 2.30 pm, Monday to Friday

  • Email: cap.hdr@anu.edu.au. Please include your uNumber (student number) and a phone number for Tracy to call you on, if she needs to.

  • Phone: 02 6125 8537.

Contacting Megan

  • Office hours: 10 am - 3.30 pm, Monday to Friday

  • Drop-in: https://anu.zoom.us/my/meganpoore [In the old days, you could drop by my office to see if I was around; hey, you can do something similar now! I will open up my Zoom room (I shall call it 'The Parlour') whenever I'm at my desk and 'interruptable'. All you have to do is to head to https://anu.zoom.us/my/meganpoore and shout into your microphone so that I know you're there. It's like making sure you knock loud enough so I can hear you at my office door ...]

  • Email megan.poore@anu.edu.au. Please include your uNumber (student number) and a phone number for Megan to call you on, if she needs to.

  • Phone: 02 6125 4762 (office); 040 191 3638 (mobile)

  • Skype: meg@meganpoore.com (skype name live:meg_2239)

  • WhatsApp: +61 401913638 (for calls and instant messaging/chat)

  • FaceTime: +61 401913638

  • Zoom personal ID: https://anu.zoom.us/my/meganpoore

  • Calendar: Check my calendar for my availability and email me with a time that suits you (IMPORTANT: you need to put the calendar in week view to find a slot where I'm not busy; you will not be able to see all available times unless you put it in week view, which you can select at the top right-hand of the calendar.)

  • Text: Please do not text me via any channel, unless it is an emergency, or unless I have forgotten that we have a meeting scheduled!

 

IT

The IT desk will remain open. If you need IT help, please log a job with the ANU's IT Service Desk. You can also call the IT Service Desk on 02 6125 4321.

Virtual Private Network (VPN)

You can access your ANU-networked files and folders off-campus using a virtual private network (VPN). Please see Getting your VPN up and running at home on the IT page for instructions on how to do this.

Reverse-proxy log-in

This will allow you to access certain ANU systems such as the ANU Library, systems that run Drupal (e.g., the system that allows you to update your profile on the Crawford website), and certain databases.

 

  1. Go to virtual.anu.edu.au

  2. Log in with your ISIS details

  3. Type in the URL of the site you are wanting to use, e.g., https://anulib.anu.edu.au

  4. You should now be able to access that site

 

Remote Desktop Protocol (RDP)
Remote Desktop Protocol (RDP) allows you to access your on-campus PC from home so that you can access tings such as the Crawford School Stata licence and ANU networked software such as EViews. Unfortunately, getting this access is almost
impossible to obtain under the current policy. We have been working on getting RDP access since the end of February, but have had no luck as of yet. We are pressuring IT to sort this out, but we are still waiting. We will let you know as soon as we manage to sort this out. Sorry.

Stata network licence

Because we don't have access to RDP, you cannot access Crawford's Stata/MP2 v16 network licence. This is clearly unsatisfactory. Stata are offering access assistance to both standalone and network licencees. If you have a standalone licence, you should contact them to see what they can do for you. We are in the process of seeing what they can do for our network licence.

SUPERVISION AND RESEARCH CONTINUITY

Supervision will continue, even if only by online communication. All HDR supervisors have been told by the VC that they must discuss with their PhD students how to re-organise students' work schedules, and to help you plan any changes to your research. Supervisors have been provided with a research continuity checklist to guide them through the planning and re-organising process.


You are
encouraged to re-visit any research plans you currently have and consider how they will develop over the next 6 months. Please get in touch with your supervisor to ensure their support for any changes to your plans. Make sure they know about the checklist. Any new plans or re-organisation will need to be documented in case you require additional time extensions on your program. Please see the ANU's Research information page for more details.
 

Please let Megan know if you have any problems getting the supervision you need and she will  investigate. Remember, it might be that your supervisors are themselves struggling with the changed work and home environments.

MILESTONES

TPRs and final oral presentations are still going ahead, via  Zoom. Please contact your PhD seminar co-ordinator to schedule your seminar.

We have not heard anything about blanket extensions to other milestones, so you should assume that current dates still apply for things such as research integrity training, annual plans, annual reports, getting your panel together, etc.

PROGRESS

Please make clear, dated notes regarding any disruptions the current COVID-19 pandemic has had on our research. Whilst providing extensions have normally not been a problem for the Crawford School in the past, you would smart to document the impacts the crisis is having on your progress.

That said you are still, where possible, expected to progress your research, which means you need to talk to your supervisor and adjust your plans to accommodate the present circumstances.

EXTENSIONS

The HDR section on the ANU's Research info page says that if you are within the 4 years of standard program duration your program will be extended for 6 months to 4.5 years. We don't know yet if this will be automatically applied to each eligible candidate's record, if you need to apply separately via Manage My Degree - HDR. We also don't know if fees will be automatically covered. We are looking into it.

If you are already on an extension of program you will need approval from your supervisor to apply for a further extension if you need one. A request for this can be submitted via ISIS by following

    Main Menu > ISIS > Degree Management > Manage My Degree > MMD HDR > Apply

If the change being applied for is retrospective (i.e., the start date for the leave is earlier than 'today's' date), then you will need to contact Tracy at cap.hdr@anu.edu.au.

COURSEWORK

Adjustments to coursework are being handled by the Coursework Degrees team. Please contact Tracy for any matters that she can assist with, such as enrolments.

FIELDWORK AND TRAVEL

We have been in touch with all students listed as being on fieldwork or travel and working individually with them to determine how to manage their circumstances. This is being done on a case-by-case basis.

FINANCIAL ASSISTANCE

Please see the ANU's financial assistance page to see if you are eligible for help from ANU.

 

If you are an international ANU student who has been affected by the Australian Government's travel restrictions, you may be eligible for the ANU Travel Restrictions Relief Bursary. Parts of the financial assistance page indicate that the bursary only applies to the mainland China situation, but other parts say that ANU students affected by the travel restrictions still in another country can apply. Also, the Dean, HDR says, "As ANU students, you are eligible for the ANU Travel Restrictions Relief Bursary if your travel has been impacted by Australian Government travel restrictions." The bursary does not appear to be available to domestic students: "This grant is for international ANU students who have been affected by the Australian Government's travel restrictions". 

 

Temporary Crawford HDR home office funding

Crawford HDR Committee has decided to temporarily create a 'home office' Crawford HDR funding category to cover items needed to work from home. The Committee has decided upon the following rules:

  • This funding is available to all currently enrolled students who still have money left to apply for. 

  • Regular milestone requirements are waived for this funding. Students who have not yet had their TPRs or ethics applications approved will be eligible for this funding.

  • You may apply for up to $2,000 out of your possible $7,000 Crawford HDR funding allocation to cover work-from-home-related expenses.

  • You do not need a supervisor's supporting statement or approval, but you must Cc your supervisor into your request when you send it to Tracy.

  • You may request consideration for items such as laptops, computer peripherals (monitors, external hard drives, etc.).

  • You may also request consideration for items such as a chair, desk, light, laptop stand, or similar items related to setting up a home office.

  • Only one of each item will be considered, e.g., you cannot apply for two laptops, or two chairs.

  • If you have purchased home office items since Fri, 20 March, you may submit an application with receipts for consideration.

  • Requests for payment for a home internet connection and/or plan will not be considered.

  • In the interests of public health and our broader social responsibilities to others, it is a condition of this funding that you order any items online and have them delivered to your home address. In other words, you may not go to the shops and buy stuff.


Things to consider

  • This funding will come out of your possible $7,000 maximum amount and will be recorded against it. If you are not sure how much funding you have left, please just submit your application and Tracy will figure it out and will be in touch if needs be.

  • You may have to forgo a future conference or data request or whatever in order to receive this funding. You will have to weigh those things up against potentially receiving funding now. You may consider, instead, applying for the PARSA COVID-19 Emergency grant, if you think you would be eligible.

  • You must still make a clear argument as to why the item(s) would be necessary, and you must still provide a budget with quotes. A single quote will be fine, in this instance.

  • All applications will be carefully scruitinised, as per the committee's usual procedure. Frivolous requests will be rejected.

  • Unfortunately, we cannot fund software as it needs to be placed on an ANU computer and the licence must be owned by the ANU. You may have to pay for and instal office suites such as Microsoft Office yourself if you purchase a computer or laptop, but note, also, that you can access MS Office for free by visiting the ANU Microsoft Office 365 Online Portal. We highly recommend that you instal anti-virus software.

  • Any computer or laptop that you purchase out of these funds will become and remain your own property. As such, the item will not be supported by ANU's IT Services and will not count as an ANU-networked computer. If you want IT asssistance for a computer purchased under this funding, you will have to sort it out yourself.


The application and payment process

  • Please use the funding form to submit your application.

  • You must get any first-round application to Tracy at cap.hdr@anu.edu.au by 12 noon, Tues, 31 March. Any future applications should be submitted by Wed, 8 April 2020 and will not be considered until 22 April, which is when the HDR Committee is next scheduled to meet.

  • As with other funding applications, electronic lodgement is fine.

  • Sending the application from your ANU email account will suffice in terms of your signature.

  • Send Tracy one (1) PDF document only. Please put all of your application, quotes, supporting documentation, whatever into one (1) PDF document.

  • We aim to get you an outcome for first-round applications by Friday, 3 April.

  • Please make sure that your bank account details have been entered into ISIS.  Go to the ISIS home page > click on the compass icon in the top-left corner > Navigator > ISIS > Account details > Bank details.

Download the funding form

PARSA CVID-19 Emergency grant

The COVID-19 Emergency Grant aims to provide financial assistance to currently enrolled postgraduate student(s) who are experiencing financial hardship due to the COVID-19 restrictions and government recommendations. Financial assistance is available to help students to meet the costs of living and current studying requirements during the COVID-19 situation.

Students whose CEG applications are successful may receive up to $2500 from PARSA to assist with the financial hardship.
 

More info

SCHOLARSHIPS AND FEES

The HDR section on the ANU's Research info page says the following:

If you are on one of the following scholarships, and have not yet applied for an extension, the ANU will automatically approve scholarship extensions from 3 years to 3.5 years

  • Research Training program Scholarship (RTP)

  • Research Training program Scholarship (International) (RTP - International)

  • University Research Scholarship (URS) 

  • ANU HDR Fee Merit Scholarship


If you are on any other scholarship provided through the University, or on an external scholarship you should contact your supervisor / sponsor or College HDR Administrator in the first instance to discuss possible options and protocols in place. If you need support to do this please contact GRO (hdr.candidature@anu.edu.au)

If, now or in the future, you require a further extension after 3.5 years (up to 6 months or 4 years in total) please contact the Graduate Research Office (hdr.candidature@anu.edu.au). You will need to outline the nature of the interruption to your candidature that requires extension beyond 3.5 years and, in some circumstances, we may be able to consider this.

It is unclear as to whether or not that last paragraph refers only to the scholarships listed in the first paragraph; we are seeking clarification.

ETHICS APPLICATIONS AND VARIATIONS

During this time, the ANU Human Research Ethics Committee will only consider ethics applications or variations that are:   

  • required for research directly related to the COVID-19 response  

  • essential variations to existing protocols that will minimise risk/distress to participants/animals/storage of genetically modified material.  

 

More info

ACADEMIC AND RESEARCH SKILLS CONSULTATIONS

You can still book in with Megan for a consultation on your text or other matters. Just send her and email, she'll set up a time, and you can do the consult by phone or Skype or whatever.

WORKSHOPS

We have workshops planned for Crawford PhD students for April and May. They will still be going ahead -- and if we're not on campus, then they'll be delivered via Zoom. More info closer to the dates.

The Researcher Development team is also working to bring you workshops and programs in different ways. Keep your eye on their Eventbrite page and the monthly HDR Update to stay up-to-date.

 
 
 
 
 
 
 
 
 
 
 
 
 
 

HEALTH AND WELLBEING

Feel free to chat with Megan if you are feeling stressed, anxious, confused, uncertain, worried, sick, worried-sick,or all of the above!

The ANU Community Wellbeing Team provides advice regarding the current public health measures in place including the need to attend a doctor or a testing clinic; information on current travel restrictions and assistance with changing travel plans; support to establish and maintain self-isolation (when required); practical, logistical support for self-isolation to members of the community with limited outside support; help with accessing assistance and support. You can contact the team by email at CommunityWellbeing@anu.edu.au, by calling +61 2 6125 3346 (option 1) during business hours, or by calling ANU Security outside of business hours. 

And don't forget to link in to other resources:

See a list of all of ANU's Health, safety & wellbeing services

 

CRAWFORD PhD STUDENTS WHATSAPP GROUP

Your Crawford PhD student reps have opened a Whatsapp group chat to stay connected while physically distancing. They suggest you use it in many ways, including but not limited to:

  • Sharing information and ideas 

  • Sharing experience on how to work effectively from home

  • Feeling connected and supported

  • Collecting feedback on measures taken by the university to support remote work and research

  • Identify activities you can do together

 

Note that you can download the WhatsApp app to your computer, so you don't have to always type on your phone.
 

Please join the group!

 

ANU LIBRARY

The ANU Library has developed a list of those publishers who are providing open access to their scholarly collections. To assist in navigating the extent of the ANU Library’s resources the Library has developed online guides to resources related to Asia & the Pacific and they are currently developing more guides. If you would like the Library to develop a guide on a specific topic please contact Wan Chitravas:

 

CartoGIS

The CartoGIS Services team continues to offer its usual range of mapping, visualisation, and GIS consultation services, which are free for staff and HDR students in the ANU College of Asia and the Pacific. They are in the process of developing an Online Introduction to GIS course, and will provide more information on this course in due course. The team's phones have been forwarded to our mobiles and we are available for consultation via Zoom.

Please don’t hesitate to contact them with any queries: cap.cartogis@anu.edu.au or +61 2 6125 2230.

 

 

Shut Up and Write

The Researcher Development team currently offers Shut Up and Write sessions four times a week virtually using Zoom. These sessions are open to all researchers keen to participate, from any institution. the extension period of your scholarship.
 

More info

 

ANU's COVID-19 portal

ANU's COVID-19 advice page appears to be a portal to ANU's other COVID-19 pages and includes info on wellbeing, working from home, research information, financial assistance, community support and more.

©2018 by Crawford PhD