CHECKLISTS FOR SUPERVISORS

Where you and your student should be throughout the candidature

GETTING STARTED CHECKLIST

Academic program

☐ My student is enrolled
☐ I have met with my student and we have clarified our shared expectations
☐ I have met with my student and discussed the formation of the supervisory panel
☐ My student and I have discussed what kind of thesis the student will be writing
☐ I have discussed coursework with my student
☐ My student is enrolled in the correct coursework

IT and computer facilities

☐ I have discussed any special software requirements with my student
☐ My student knows how to get the software they need

 

Getting engaged

☐ My student is receiving emails from the Crawford PhD mailing list
☐ My student has a profile on the list of current PhD students on the Crawford website

3 MONTH CHECKLIST

Academic program

☐ My student has completed their mandatory research integrity training (*milestone*)

☐ My student's panel has been appointed (*milestone overdue -- must be done in first 3 months*)
☐ My student has submitted their Annual research plan (*milestone*)
☐ I have signed off on the student's Annual research plan (*milestone*)
☐ My student has a fairly focused topic
☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary

6 MONTH CHECKLIST

Academic program

☐ My student has completed their mandatory research integrity training (*milestone*)

☐ My student's panel has been appointed (*milestone overdue -- must be done in first 3 months*)
☐ My student has submitted their Annual research plan (*milestone*)
☐ I have signed off on the student's Annual research plan (*milestone*)
☐ My student has a fairly focused topic

☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary

12 MONTH CHECKLIST

Academic program

☐ My student has submitted their first annual report (aka 'research report') (*milestone*)
☐ I have signed off on the student's first annual report (aka 'research report') (*milestone*)
☐ My student has successfully completed their first PhD thesis seminar and thesis proposal review (TPR) (*milestone*)
☐ I have signed off on the student's first PhD thesis seminar and thesis proposal review (TPR) (*milestone*)
☐ A human ethics review of the proposed research has been conducted, where necessary
☐ My student is attending PhD seminars in my area
☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary
☐ My student has applied for and taken recreation (aka 'annual') leave in their first year

 

Fieldwork

See the section on Fieldwork for more information
☐ My student has undertaken the mandatory, fieldwork training workshop WHHR30 WHS and fieldwork safety
☐ Where necessary, my student has undertaken the mandatory, fieldwork training workshop WHHR14 First aid: remote area training
☐ My student has submitted the Travel approval form in eForms at least two weeks prior to departure
☐ My student has advised the HDR Administrator if they are planning to visit a 'high risk' country
☐ I and my student have gone over the Elements for Consideration in Fieldwork and Off-Campus Work and determined how they affect the student's fieldwork
☐ My student has completed a fieldwork plan and registered it with the HDR Administrator

2 YEAR CHECKLIST

Academic program

☐ My student has submitted their second annual report (aka 'research report') (*milestone*)

☐ I have signed off on the student's second annual report (aka 'research report') (*milestone*)

☐ My student is attending PhD seminars in my area

☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary

☐ My student has applied for and taken recreation (aka 'annual') leave in their first year

3+ YEAR CHECKLIST

Academic program

☐ My student has submitted their third (or later) annual report (aka 'research report') (*milestone*)

☐ I have signed off on the student's third (or later) annual report (aka 'research report') (*milestone*)

☐ My student is attending PhD seminars in my area

☐ My student is seeking advice from the PhD Academic and Research Skills Advisor, where necessary

☐ My student has applied for and taken recreation (aka 'annual') leave in their first year

FINISHING AND SUBMITTING CHECKLIST

6 months before submission
☐ My student has applied for Approval to submit a thesis by compilation, where necessary
☐ My student has applied for an extension of program if they cannot submit before the program end date
☐ My student has applied for an extension of scholarship if necessary
☐ My student has given their final PhD thesis seminar presentation (aka 'oral presentation') (*milestone*)
☐ My student is getting their maps and illustrations together
☐ My student has met with the PhD Academic and Research Skills Advisor to work out a plan for finishing up the thesis
☐ I have started to discuss examiners and the examination process with my student

 

3 months before submission

☐ My student has met with the PhD Academic and Research Skills Advisor to determine whether or not the thesis will need copyediting
 

2 months before submission

☐ My student has given their Notice of Intention to Submit
☐ My student and I have discuss examiners
and the examination process with my student

2 weeks before submission

☐ I have completed and submitted the Nomination of Examiners eForm.
 

3+ months after submission

Examination of the thesis has been completed within 3 months. If not, I am checking up on it with the HDR Administrator
If revisions are needed
☐ I have analysed the examiners' reports
☐ I have met with my student to discuss and finalise what revisions need to be made to the thesis
☐ My student has made their revisions and provided them in a revised version of the thesis in Word or PDF, along with an annotated list of revisions performed
☐ I have a) endorsed the revisions, b) attached the revised version of the thesis in Word or PDF, and c) attached the annotated list of revisions performed

 
 
 
 
 
 
 

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